There are plenty of times when there is no other efficient option but to send an Internet fax. This is because other means of sending vital files and documents are often too complicated, demanding, or unreliable in terms of connectivity. Some people say that sending e-mails is what the modern day necessitates, but for businesses, Internet fax is today’s best selection. While sending conventional fax messages may not be proficient enough to cater to the needs of present ventures, there are a whole lot of benefits you can get when you fax through the internet. This is technology’s way of saving an old fashioned device and turning it into a fundamental tool in contemporary businesses’ operations.
Convenient Sending and Receiving: From E-mail to Fax, Soft to Hard
The marriage of e-mails and fax messages has brought about this present-day version of the once dial-the-number-then-send-one-message fax machine. Through the use of a Voice over Internet Protocol service, you can now enjoy sending fax messages like e-mails, and sending e-mails like fax messages. This is because when you send a web fax (even through a conventional fax machine), the recipient can choose to receive and open the files directly through another fax machine or through e-mail—whichever is more convenient. You can also opt to send by simply uploading a soft copy of the document you need to send, or have the printed version sent (just like the old times).
Multiple Recipients at Once, Trouble-Free Procedure
The best thing about Internet fax is the opportunity to send to multiple recipients at once. This feature allows you to save time and effort in sending the same message to a hundred different people. With the conventional fax machine, this will probably take you a week to finish; but with Internet fax, a few seconds should be enough. Anyone who wants to advertise through fax will benefit from its multiple sending capabilities, as well as the ease and trouble-free procedures required. Comparable to sending e-mails, Internet fax can be done even without the help of technicians and experts.
The step by step process can be divided into three parts: preparation, choosing between options, and entering numbers. The first part involves organizing the files that you need to send. DOC, DOCX, JPEG and GIF are almost always accepted. The next thing to do is to upload them onto the system, and choose whether to send through a company that offers free Internet faxing or pay a certain amount for each one. If you have unlimited Internet fax services through your business telephone, then there should be no problem with the rest of the process. Afterwards, gather all the numbers of the recipients and input them one by one. Free Internet fax services usually have daily limits (which is disadvantageous for multiple sending); unlimited Internet fax will allow you to input as many numbers as you want. Finally, once everything is set, you can click or press the send button and expect your message or files received at the other end.