Businessmen like you do not just exchange text messages with your customers or business partners. In the business process, there is also an exchange of documents between the buyer and the seller. That is why there is the fax machine. What is one advantage of using the fax machine over the computer and printer set up? With the fax machine, you immediately get a hard copy of the document that are being sent to you. When you use the computer and printer set up, you still have to print the document that you receive through your email.
This is just one of the reasons why many businessmen still continue to use fax machines even though there is already email. The development of the smartphone and the continuous use of the Internet by a lot of people led to the idea of sending fax with the use of the computer. Just by clicking on the Send as Internet Fax button on your MS window, your document automatically gets sent to your customer’s fax machine. Of course, you have to make sure that your customer’s fax machine should be online. You don’t need to request for a fax tone like what you do when you use the fax machine. You also have to subscribe to a fax service like the one offered by RingCentral Internet fax. It’s only a small amount to pay for enjoying the ease of sending fax to your customer’s fax machine even though you do not have such a machine.
This is a very economical way of sending fax to your customer’s fax machine because all that you have to pay for is the fax service. Aside from that, you don’t have to purchase any fax machine or worry about having to pay for its repair or replacement if it gets broken. Neither do you have to worry about paper nor ink supplies because what you type and send are paperless documents.
Another reason that makes sending fax via the Internet very popular with businessmen like is you can do it anywhere and anytime. That means that you can still fax your document to your customer or business partner even if you are on vacation or in a location far away from your office. You can use either your laptop computer, tablet personal computer, or your smartphone to send fax. All that you need to do is make sure that there is a good Internet or Wi-Fi signal in your location.
Speed is one big advantage that this method of sending fax has over the one which requires the use of the fax machine. Unless your phone service provider utilizes fiber optic technology, sending fax via the Internet ensures that your customer would receive the fax document within a few minutes. That’s because the data sent is in the form of electromagnetic signals.
But in spite of the great advantages sending fax via the Internet offers, it does not mean that you should throw away or put away your trusty fax machine. Your fax machine would come in handy if in case your Internet service is down or goes kaput. Remember that you need a good Internet connection in order to send fax through the Internet. Also if your customer’s fax machine is offline, you would not be able to fax him or her the necessary document. You might still turn to the old fax machine for help.