Clearing Piles of Paper Stuff – How-To

They say that if you leave piles of papers long enough, the piles will become outdated and you can
throw the whole thing away.

But what a problematic way of handling this problem! The secret to minizing
pileup is to establish a plan for dealing with
each category of paper–everything from newspapers, catalogs, and magazines to mail, notes, lists, and
receits. This know-how is particularly important for families with kids coming home from their first days
of school with piles of papers that need to be kept around for the school year.

Here are some helpful tips for
making decisions about paper as it enters your home, and how to organize it:

Start by making a first pass. Gather in one place all the piles
of papers that are strewn throughout
your home or office. Do a quick sort of papers. Put into boxes everything except
your most important papers–generally project-related, financial, or papers with a
deadline. In the second pass, you can begin to begin to make decisions about each
piece of paper. Meanwhile, you know where all your unfiled papers are.

Turn piles into files. First step: Take a sample pile and make a list of the types
of papers you find. This will help you figure out what type of files you may need
to create.

Sort day-to-day papers into ACTION FILES: bills to pay, receipts to enter, papers to photocopy,
data for reports, items to file or discuss with your boss or spouse, or papers to forward to
another department or family member. Create labeled folders for these action files, and store
them upright ina stepped desktop organizer.

Establish a home for unpaid bills.

Create an action file for your desktop or a folder for a filing cabinet drawer. Or file all bills
and receipts in an expandable file with pockets for each month so you can pay bills and do your
filing anywhere.

Sort before filing. Use hanging files in an empty cardboard file storage box or a rolling file
cart to sort papers into filing categories such as insurance, taxeds, and receipts. Attach a sticky
note to the top of each hanging folder to indentify the category–these are your sorting folders.
Once you’ve sorted all your papers, transfer the papers from each category into an existing folder
in your filing cabinet or, if necessary, add a file tab to your sorting folder and file the folder
and all.

Avoid labeling files and folders as “Miscellaneous.” If the information isn’t important enough to have
its own label, it either belongs in another folder or it’s not important enough to save.

Adapted from The One-Minute Organizer, by Donna Smallin (Storey Books, 2004). Copyright (c) 2004 by Donna Marie Smallin. Reprinted by permission of Storey Publishing.
Adapted from The One-Minute Organizer, by Donna Smallin (Storey Books, 2004).

8 comments

aj E.
aj E3 years ago

thanks.

K s Goh
KS Goh5 years ago

Thanks for the article.

David Iosson
Ian Iosson6 years ago

Thank you Richard that is good advice. I will certainly look at this programme. Hopefully it will work on a Mac computer.
Cheers

Richard R.
Richard R6 years ago

This was good for mostly letter-sided papers and similar sized sheets like bills and warranties, etc., but what about the small notes we take from day to day? I've discovered a program that's free and handles all the folders and documents you want to create very easily (been using it for over 3 years now). It's called InfoMagic and I use it to create documents labeled "Addresses, Diet, Health, Input, Journal, Misc., Passwords, Reading List, To Do List, Trash and Websites" within my "Personal" folder, and a host of other documents in a "Business" folder. Everything can be locked with a password and global searches can be done with the click of a button. I can't recommend this program enough. Enjoy

David Ian I.
Ian Iosson6 years ago

Good afternoon
Very good article but there is another alternative to the storing of masses of ppaer in folders and filing cabinets. What about as you sort out what you want to keep and waht you want to throw away (sorry - RE-CYCLE). Most home computers have an incorporated scanner these days...so scan teh document into the computer and then store it on the hard drive. Organisation of the files can be made into folders in the normal computer way and then when a particular files is needed again at some pint in the future then it can easily be found on your hard drive. It would be comparitively simple to make an electronic catalogue of all your files which are stored on the computer. Print this sheet off and then Bob's Your Uncle.
And so what to do with all the paper you are not storing any more. The non confidential information with no personal details thereupon can be sent straight to the re-cycling centre. All the paper with confidential and personal information can then be shredded in the normal way. Many re-cycling centres do not like shredded paper for some reason, so what I do with it is to mix it with my garden green waste and then into the compost bin and then it ends up eventually improving the quality of the garden soil.
I hope that this helps.
Ian

Julie F.
Julie F6 years ago

helpful, thanks!

Sini K.
Past Member 6 years ago

Noted.

Ellinor S.
Ellinor S6 years ago

thank you