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Composing Messages

Introduction

The Compose page is the page on which you write and address your outgoing E-mail messages. To access the Compose page, click Compose in the left-side navigation panel or click the email icon next to a name in your address book.

For security purposes, your session automatically expires when no account activity is registered for more than 30 minutes. Since typing text is not considered an activity for timeout purposes, your session may expire when composing a long message. To avoid this, make sure to Save your work.

Addressing Your Message

If you have created nicknames in the Address Book page, simply type the nickname in the appropriate field. Otherwise type in the full E-mail address. In order to send your message to multiple recipients, separate each recipient by a comma. For example: nickname1, nickname2, recipient3@host.domain.

Include main recipients in the To: field and secondary recipients you'd like to carbon copy in the Cc: field. If you wish to hide the names of your secondary recipients, use the Bcc: field to blind carbon copy.

Note: When you open the Compose page from the Address Book page, the selected nickname will automatically appear in the To: field.

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Composing Your Message

The Subject Line

Although the Subject is an optional field, it is a good idea to enter one. Your recipients may receive many E-mail messages, perhaps even several from you alone. The Subject helps your recipient distinguish between different messages.

Entering Your Message Text

Type your message in the large text box. If your message grows beyond the size of the box, a scroll bar will automatically appear.

Tip #1: You can include a URL (Uniform Resource Locator) so that it is a live link. For example, http://www.host.domain embedded in a message, will be clickable in most E-mail packages in use today. Be sure to include the http:// designator.

Tip #2: You can also enter text by cutting and pasting from a word processor or text editor. Use right mouse button popup menus to cut or copy and paste selected text.

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Saving a Message

Click the Save button on the toolbar to save the message to the Draft folder. To retrieve the saved message, click Folders in the left navigation bar and select the Draft folder. Click the message that you would like to display.

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Attaching a File

To attach a file to your message:

  1. Click Attach. The Attachment area will be opened in a new window.
  2. Click Browse... and search for the file or type the full path name of the file you wish to attach.
  3. Press the Attach File button and the file name will appear in the Attachment List. To remove an already attached file, select the file from the Attachment List and press the Remove button.
  4. Press the OK button to return to the Compose window.

    Note: In order to attach files to your messages, you must have a browser that supports file upload (e.g. Netscape Navigator 2.0 or Internet Explorer 3.02 and later). Internet Explorer 3.02 users must have the File Upload Patch installed on their system, before attempting to attach files.

    Tip #1: The file you attach can be of any type, for example: a sound file, an image or even a spreadsheet. Adding attachments to your message can be done at any time while composing the message.

    Tip #2: We recommend that you use compression software, such as Winzip, to compress files before attaching. This saves time and money when sending messages with attachments.

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Adding your Signature

Check the Add my signature option to append a signature to your message. A signature is a fixed block of text that may be included at the end of your outgoing messages. For example:


	-------------------------
	My First & Last Name
	mylogin@host.domain
	http://www.host.domain
    

For more information on how to create your signature, please refer to the Preferences help section.
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Add to SentLog

Check the Add to SentLog option to save your message in the SentLog folder after your message is sent. (back to top)

Notify via ICQ

Check the Notify via ICQ option to notify your recipient via ICQ that you have sent him an email. To do this, you must specify an ICQ number for your recipient on the Contacts page. For more information on ICQ instant messaging, click here. (back to top)

 

Check Spelling

To check the spelling in your message, choose the appropriate language from the selection list and press the Spell Checker button. The Spelling area will be opened in a new window. The first word not found in the Spelling Dictionary will appear on the top of the page marked in red text. You will see a list of possible suggestions, from which you can select the appropriate spelling replacement. You may also write in your own replacement in the Change to edit box. To accept a change, press the Change button. To disregard a suggested change, press the Ignore button. Continue this process until the end of the message is reached. To stop the spell checking process at any time, press the Cancel button. (back to top)

Sending Your Message

Click the Send button to send your message on its way. After the message is successfully sent, a copy of it is stored in your SentLog folder, if you have marked the Add to SentLog checkbox before sending the message. (back to top)