Are Students’ School Records Safe in the Cloud?

Would you want your child’s school records to be stored online in the cloud? These days, technology is an integral part of the school experience. From e-textbooks to internet research, most students do some of their schoolwork online every day. And soon, students (and their parents) may be able to access their school records from cloud-based services. But what are the benefits and risks that come with storing data in the cloud?

Benefits for schools

The largest benefit for schools that opt to use cloud-based computing services is cost reduction. The Chicago public school system anticipates saving “$6 million dollars over the next three years by switching to Google’s free, cloud-based e-mail services” (Education Week). By using Google’s services, the school system will eliminate the need for expensive on-site server systems and other computer hardware, along with cutting down on the maintenance costs required to run and maintain such equipment.

Schools using cloud-based storage also free up memory space on school computers, since there will not be any software program that must be downloaded to every computer and device.

Benefits for students and parents

Saving money on computer equipment will create space in tight school budgets for facility maintenance, higher salaries for faculty, funding for arts programs or whatever improvement individual districts sorely need.

Cloud-based storage systems for e-mail and school records allow students and parents to access that information from anywhere, on any device, rather than being tied to the school computer system.

There are many opportunities for such systems to provide actual classroom content for students and teachers. Math tutorials and virtual science labs are just a couple of the possibilities (Education Week).

Risks of cloud computing

Many educators and parents are concerned about the security of online storage systems. As we all know, passwords can be hacked, and some are concerned about the safety of storing sensitive student information online. An article by Jeffrey Van Camp on reveals that companies offering free cloud storage offer no protection against deletion or corruption of files.

Additionally, the host company will have access to all sensitive student information, and “there are no promises that these services won’t freely share your files and information with the government or other companies… in fact, companies like Google are already being pressured to spy on the files you upload to see if any of them look like they’re ‘illegal’” (Digital Trends). It’s important for schools to “understand the company [they're] dealing with and look into how they deal with privacy concerns” to protect their students’ information (Education Week).

Most schools will also need to upgrade their bandwidth in order to handle the amount of internet traffic that cloud storage will introduce. The costs associated with infrastructure upgrades may be prohibitive for some school districts, but will likely be cheaper than maintaining physical servers in the long run.

The bottom line

Assuming that Google and other companies offering cloud storage won’t turn over student records to the government, it seems likely that cloud computing in some capacity is in the near future for many school districts, especially as laptop computers and iPads become more prevalent in the classroom. For many schools, the cheapest and easiest way to keep all information accessible and secure will be to send it to the cloud.


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Photo credit: Brad Flickinger


Sienna Joy
Past Member 4 years ago

After recently completing a large research project on the new Common Core Curriculum and Next Generation assessments, I am convinced there's no way to avoid the Cloud. Technology is about to take on the principal role of 'educator' in all US classrooms. If you search 'Common Core Curriculum' you might be stunned by what you find.

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g d c4 years ago


ANA MARIJA R4 years ago

Thank you for the article.

Lynn D.
Lynn D4 years ago

Nothing is safe in the cloud...........

Marie W.
Marie W4 years ago

Already been said-nothing safe in cloud.

Joy Mcronald
Joy McRonald4 years ago

Nothing is safe in the cloud..

Steve A.
Steve A4 years ago

Any data stored in the cloud is out of the control of the person who stores it there.

Sure, it's reliable, cheap and easy to get at. Why? because in many cases it's not secure or if it is now it won't be in five years.

Google, Facebook, Twitter, etc make their money by Data Mining. Nobody who signs up reads all the rules and fine print.

And even services which guarantee privacy, often in accordance with the slackest privacy laws around may change their policy.

Slack laws?
Australian Privacy law says in effect" As long as we tell you we are going to sell your personal info to the highest bidder, it's ok."

Change policy?
Suppose a Chinese company buys Google? Will they respect data privacy?
The Australian Defence force had a contract with a Telco that was bought by Singaporean interests. Which caused some concern for Defence.

What's secure today won't be tomorrow. The US is storing all encrypted emails because in five years time the computing power will make it possible to decrypt them.

Secure is a box in a locked filing cabinet in the unpowered basement.

Wesley Struebing
Wesley Struebing4 years ago

While I agree with you, Bill E. I would point out that such is the case for hard-copy records, too. That said, I'd look very hard before relying ion the cloud...

Jen Matheson
Past Member 4 years ago

Another reason to not bring any morere children into the world. *sigh* Of cours the schools are going to claim it's safe, it's cheaper. If I don't want my private info avalible to anyone, why would I want my hypothetical children's?

Nicole W.
Nicole W4 years ago

nothing is safe no matter if it's in the cloud or stored in paper files