Smart Paper Use

Whatever happened to the paperless office? That’s a good question. With the wonder of today’s technology, we have the capacity to contain whole filing cabinets of information on just one CD-ROM.

Look at what the following can hold:

1. One floppy disk: 750 sheets, about a five-inch stack of typed pages;

2. 100Mb hard disk: contents of a four-drawer filing cabinet, and

3. CD-ROM: entire roomful of paper.

Saving paper can mean fewer file cabinets, which can reduce your office space needs dramatically. It’s estimated to cost over $2,000 each year to maintain a filing cabinet and about $25,000 to fill it. These costs include the labor and paper costs. One estimate even states that about 3 percent of your filing cabinet documents will become misplaced, and it will cost about $120 in labor to find each one. On the other hand, storing files on disk or CD-ROM is much less expensive in human time and in storage space.

While relying less on paper has many advantages, be aware of possible disadvantages:

* Your office may use more energy if computers, faxes, or other equipment are left on longer with higher demand.

* Increased health risks can arise due to eye strain, low-frequency radiation, carpal tunnel syndrome, nonergonomic workstations, etc.

Adapted from The Smart Office, by A.K.Townsend.Copyright (c) 1997 by A.K.Townsend .Reprinted by permission of Chelsea Green Publishing Company.
Adapted from The Smart Office, by A.K.Townsend.


Val M.
Val M6 years ago


rene davis
irene davis6 years ago

thank you.

Winn Adams
Winn Adams6 years ago


Robert O.
Robert O8 years ago


Joy Wong
Joy W8 years ago

Thanks for the info.

K s Goh
KS Goh8 years ago

Thanks for the article.

Abo Ahmed r.
Abo r9 years ago

Good idea

Ali O.
Ali O.9 years ago

Wow! Amazing!

David Jones
David Jones9 years ago

very good information, thank you for sharing

Nora J.
Nora J9 years ago

My husband and I have started an online business providing pens and pencils made from recycled paper and plastic to offices, schools and homes.

On another note, I refused to do unnecessary and illegal (breaching copyright laws) photocopying for a speech therapist I was working for. She also insisted on having all the lights turned in broad daylight because she didn't like walking into a dark building. I, on the other hand, went around turning off the lights, air-conditioning and putting the photocopier on energy saver. I was told she was going to get another assistant,probably younger and more compliant.

The amount of paper and energy waste is phenomenal and so easily avoided. If interested, you can download and read an article I wrote about this in a children's magazine: